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Improving productivity, employee wellbeing and workday habits is a process that takes time and engagement. You can leverage the 'challenges' feature in Produce8 to run organization and team based  initiatives, or use it alongside your own private productivity hack.  

Welcome to Produce8’s Great Workdays Kickoff for Organizations! This program is for leaders and teams looking to create a better work environment. The goal is to identify how big the collaboration problem is in your workspace.

Over the next four weeks, this challenge will lead your team through a clear process to understand how work collaboration technology impacts their productivity and digital well-being. By the time you’re finished, you'll know what's effective and what needs improvement, allowing you to make changes and save time during the workday.

Next, you'll begin tackling collaboration distractions through a challenge that everyone in the company can participate in.

 Log in to Produce8 and connect the product with your daily work tools. This setup will help you measure your activities across different applications and gain detailed insights into your work habits.

Send an invite to your team with a shareable link:

 Produce8 will provide you with an email to send to your team. This will include a link to get them set up in Produce8 quickly.

The goal of the kickoff is to align the whole organization around an intention to have healthier and more productive workdays. We do this by measuring the impact of collaboration and tech so your organization can recover focus time and reduce overwork.

Now that managers, executives, and team members are using Produce8, continue working as usual. After 30 days, you'll have enough data to understand how work occurs in your organization. You can find this information in Account Metrics, which we'll cover next.

How the Great Workdays Kickoff for Organizations Works:

The Great Workdays Kickoff for Organizations focuses on collecting data about your business's work habits. Doing so will help you understand how collaboration affects the workday. Let's dive into the kickoff by analyzing it from a week-by-week process.

Account owner adds main business and collaboration apps

 The challenge requires a leader. This can be either a manager, executive, or someone else in the organization. You might also receive help from an MSP or a productivity consultant. (If you're reading this, you are probably the right person!)

To get everyone in the organization involved, the leader will send an open invitation to all employees. We suggest creating a

 and including an email along the lines of:

We believe we’ve identified a huge problem within our organization. It’s impacting your work, leading to longer workdays, and negatively affecting everyone’s well-being. We are at the mercy to constant emails and direct messaging, excessive meetings, and context switching. All of this is ruining everyone’s ability to focus and get work done!

But we’ve got a way to fix things. Allow us to introduce a fantastic new tool, Produce8. Produce8 is a digital work analytics platform that can help individuals and organizations combat the distractions of the workday by understanding how we work together. We want to extend an invitation to all employees who spend their days in front of screens to sign up to Produce8. We will host a brief call for anyone wishing to participate soon. Stay tuned.

Introduce the kickoff and the goals associated with it in a meeting or a recorded video. Explain the importance of understanding both individual and team work habits to improve collaboration.

Produce8 will generate insights by gathering data from tools like video calls, messaging, email, and other business apps. Employees can add their own tools and data sources as well.

Employees control the data they share, meaning privacy and security concerns are addressed. They don't have to include interactions with non-work apps or browsers, and they can keep personal data private in their Produce8 workspaces.

Check-in on progress, sign-ups, and extensions:

 To make sure data is being collected, we must check that team members have connected their accounts properly. Go to Account Health to see if Extensions and Apps are linked. If you have any questions, contact our 

For the next two weeks, let the team work as they typically do while Produce8 gathers insights in the background. This will help identify inefficiencies such as too many meetings or broken workflows. As employees continue working, you'll receive aggregated and anonymized insights in the Organization Account Summary.

 Summarize the key insights from the challenge. Identify common habits, recurring issues, and ideal work periods. Highlight examples that show how changes in work habits can boost productivity and improve collaboration. This summary will provide your organization with a clear picture of what to focus on in the next challenge.

To understand the current state of collaboration in the organization, check the aggregated data in Account Metrics. As the leader, you can share this information with the team so everyone knows what needs improvement.

How often does the average employee view their messaging tool?

With tools like Slack and Teams, the problem is usually not how 

By collecting and analyzing data, your team will gain valuable insights into work habits. They will have identified and fixed collaboration issues, distractions, and inefficiencies. This understanding fosters a collaborative environment in which workers are aligned and committed to common goals.

After the 30-day kickoff, analyze the data with your team to identify what's holding you back. Issues might include too many meetings, distracting tools, bad digital habits, or overworking. These can be fixed at the individual, team, or organizational level. We recommend addressing them accordingly.

Welcome to Produce8’s Great Workdays Kickoff for Organizations! This program is for leaders and teams looking to create a better work environment. The goal is to identify how big the collaboration problem is in your workspace.

Over the next four weeks, this challenge will lead your team through a clear process to understand how work collaboration technology impacts their productivity and digital well-being. By the time you’re finished, you'll know what's effective and what needs improvement, allowing you to make changes and save time during the workday.

Next, you'll begin tackling collaboration distractions through a challenge that everyone in the company can participate in.

Challenge Guidelines:

Get set up: Log in to Produce8 and connect the product with your daily work tools. This setup will help you measure your activities across different applications and gain detailed insights into your work habits.

Send an invite to your team with a shareable link: Produce8 will provide you with an email to send to your team. This will include a link to get them set up in Produce8 quickly.

Address the why: The goal of the kickoff is to align the whole organization around an intention to have healthier and more productive workdays. We do this by measuring the impact of collaboration and tech so your organization can recover focus time and reduce overwork.

Measure the workday: Now that managers, executives, and team members are using Produce8, continue working as usual. After 30 days, you'll have enough data to understand how work occurs in your organization. You can find this information in Account Metrics, which we'll cover next.

How the Great Workdays Kickoff for Organizations Works:

The Great Workdays Kickoff for Organizations focuses on collecting data about your business's work habits. Doing so will help you understand how collaboration affects the workday. Let's dive into the kickoff by analyzing it from a week-by-week process.

Setup Phase: Week 1

Account owner adds main business and collaboration apps

Users set up their own workspaces

Assign a leader: The challenge requires a leader. This can be either a manager, executive, or someone else in the organization. You might also receive help from an MSP or a productivity consultant. (If you're reading this, you are probably the right person!)

Send an open invite: To get everyone in the organization involved, the leader will send an open invitation to all employees. We suggest creating a sign-up link in Produce8 and including an email along the lines of:

SAMPLE EMAIL

Hi team!

We believe we’ve identified a huge problem within our organization. It’s impacting your work, leading to longer workdays, and negatively affecting everyone’s well-being. We are at the mercy to constant emails and direct messaging, excessive meetings, and context switching. All of this is ruining everyone’s ability to focus and get work done!

But we’ve got a way to fix things. Allow us to introduce a fantastic new tool, Produce8. Produce8 is a digital work analytics platform that can help individuals and organizations combat the distractions of the workday by understanding how we work together. We want to extend an invitation to all employees who spend their days in front of screens to sign up to Produce8. We will host a brief call for anyone wishing to participate soon. Stay tuned.

Thank you!

Team buy-in: Introduce the kickoff and the goals associated with it in a meeting or a recorded video. Explain the importance of understanding both individual and team work habits to improve collaboration.

Produce8 will generate insights by gathering data from tools like video calls, messaging, email, and other business apps. Employees can add their own tools and data sources as well.

Employees control the data they share, meaning privacy and security concerns are addressed. They don't have to include interactions with non-work apps or browsers, and they can keep personal data private in their Produce8 workspaces.

Check-in on progress, sign-ups, and extensions: To make sure data is being collected, we must check that team members have connected their accounts properly. Go to Account Health to see if Extensions and Apps are linked. If you have any questions, contact our Customer Success Team.

Work Phase: Week 2-3

Let Produce8 go to work: For the next two weeks, let the team work as they typically do while Produce8 gathers insights in the background. This will help identify inefficiencies such as too many meetings or broken workflows. As employees continue working, you'll receive aggregated and anonymized insights in the Organization Account Summary.

Analysis Phase: Week 4

Prepare for the next step: Summarize the key insights from the challenge. Identify common habits, recurring issues, and ideal work periods. Highlight examples that show how changes in work habits can boost productivity and improve collaboration. This summary will provide your organization with a clear picture of what to focus on in the next challenge.


Challenge KPIs:

To understand the current state of collaboration in the organization, check the aggregated data in Account Metrics. As the leader, you can share this information with the team so everyone knows what needs improvement.

Messaging

How often does the average employee view their messaging tool?

With tools like Slack and Teams, the problem is usually not how much time they spend in an app, but rather how often they check it.

Outcome:

By collecting and analyzing data, your team will gain valuable insights into work habits. They will have identified and fixed collaboration issues, distractions, and inefficiencies. This understanding fosters a collaborative environment in which workers are aligned and committed to common goals.

Next Steps:

After the 30-day kickoff, analyze the data with your team to identify what's holding you back. Issues might include too many meetings, distracting tools, bad digital habits, or overworking. These can be fixed at the individual, team, or organizational level. We recommend addressing them accordingly.

Want to have better workdays? We can help! 

Great Workdays Kickoff for Organizations

Welcome to the Great Workdays Kickoff for Teams!

Oftentimes, our methods of working make it hard for people to find time to focus and get things done. This challenge is to understand the group's work habits, which allows the organization to identify what is affecting productivity and employee well-being, such as problems with too many meetings, calls, and messages.

Want to work fewer hours? Want to accomplish more with less time? It all starts with getting the data needed to make informed changes.

Over the next three weeks, you'll work together to identify areas for improvement and achieve better collaboration.

How the Great Workdays Kickoff for Teams Works:

Some factors of work can’t be fixed by individuals alone. In such instances, teams need to build a shared understanding to identify aspects of work that are holding them back. Here’s how it works:

 This kickoff requires a designated person to lead the team. This individual could be a team manager, project lead, or another appointed role within the team. (If you're reading this, you're likely the team lead!)

This kickoff is set for 21 days. Ideally, one week to get the team connected and engaged and two weeks to collect the data. Produce8 will track the days for you, but be sure to mark the start day for your team once everyone is set up on our platform. Evaluate the results at the end of that period with the expectation of advancing to the next challenge and making a significant change in the workday.

Shared workspaces for groups help people see what everyone is doing, which encourages talking and learning from each other. These workspaces also let you measure how the team is performing using shared metrics. Individuals will always have full control over what is shared in the team workspace.

At the organization level, reports are anonymized. This ensures that no one is singled out and makes it simpler to see the effects of team challenges.

Create a workspace for a single team, including the manager, to encourage open collaboration. This setup promotes team-based learning by gathering data from members who work on similar projects and frequently collaborate.

 To engage the entire team in this challenge, the leader will send out invitations to team members to join Produce8. Once they have been onboarded and begun working, insights will start flowing in.

 Within shared workspaces, teams can collectively observe regular collaboration habits over 14 days and identify factors that are impairing productivity. Factors might include too much time spent in meetings or too many distracting messages.

 Log in to Produce8 and download the Browser and Desktop Extensions.

 Identify the apps your team uses regularly and wants to analyze. We recommend including all collaboration apps. This will help you measure activities across different applications, providing a detailed view of work habits.

 Produce8 will provide you with an email containing a shareable link. Workers will use this link to get set up quickly in Produce8 and join the Shared Workspace. The email will look something like this:

When team members are invited to share their work data in a shared workspace, they have full control over what information to include. If they don't want to share data from a specific app, they can exclude it. We recommend starting with private workspaces to help the team get comfortable with the application.

To create more time for focused work and improve digital wellness, the team must recognize the issues they’re facing and work together to solve them. When your team joins the challenge, they need to understand its end goal. The challenge aims to identify things that hurt productivity, such as too much collaboration, digital distractions, or overwork.

Remind the team of the possibilities. They can have more focused time during work hours and shorter workdays, achieve more quickly, and spend less time on tasks related to managing work.

Coach's Note

Check progress, sign-ups, and extensions: 

To ensure data is being collected, make sure the team has properly connected their accounts. Use Account Health to verify if extensions and apps are linked. If you need assistance, please contact our Customer Success Team.

 Now that all team members are in Produce8, simply continue working as usual. Produce8 will track analytics in the background and share daily and weekly reports.

After accumulating 14 days' worth of data, your team will gain a clearer understanding of work patterns and collaboration habits. You can find all this information in the Shared Workspace, which we will discuss in the next section!

The Great Workdays Kickoff for Teams is designed to determine the baseline of how your team works together. This means identifying how factors of the workday impact focus and well-being. Here are some recommended insights to note in Produce8 and suggested challenges for you to take the next step:

When is the best time for your team to work together? When is the best time for them to work individually? 

The shared workspace is where all the team data in Produce8 is found. On the Timeline, you can see the entire team's workday. This helps identify the best times for meetings and the best times for focused work.

At the end of the Great Workdays Kickoff for Teams, you and your team will have a better understanding of everyone’s work habits. Now you can identify aspects of work that may be impairing productivity, such as meetings, messaging, and emails. You can also determine the best times for collaboration and the hours that should be protected for focused work.

Give your team the autonomy to make decisions and take ownership of their work. Empower them to find solutions and make improvements by taking on personal mindfulness challenges. The next step is to tackle the 

. You can use the data gathered from the Great Workdays Kickoff for Teams as a guide.

Welcome to the Great Workdays Kickoff for Teams!

Oftentimes, our methods of working make it hard for people to find time to focus and get things done. This challenge is to understand the group's work habits, which allows the organization to identify what is affecting productivity and employee well-being, such as problems with too many meetings, calls, and messages.

Want to work fewer hours? Want to accomplish more with less time? It all starts with getting the data needed to make informed changes.

Over the next three weeks, you'll work together to identify areas for improvement and achieve better collaboration.

How the Great Workdays Kickoff for Teams Works:

Some factors of work can’t be fixed by individuals alone. In such instances, teams need to build a shared understanding to identify aspects of work that are holding them back. Here’s how it works:

Appoint a team leader: This kickoff requires a designated person to lead the team. This individual could be a team manager, project lead, or another appointed role within the team. (If you're reading this, you're likely the team lead!)

Set duration of the challenge: This kickoff is set for 21 days. Ideally, one week to get the team connected and engaged and two weeks to collect the data. Produce8 will track the days for you, but be sure to mark the start day for your team once everyone is set up on our platform. Evaluate the results at the end of that period with the expectation of advancing to the next challenge and making a significant change in the workday.

Data to be shared: Shared workspaces for groups help people see what everyone is doing, which encourages talking and learning from each other. These workspaces also let you measure how the team is performing using shared metrics. Individuals will always have full control over what is shared in the team workspace.

At the organization level, reports are anonymized. This ensures that no one is singled out and makes it simpler to see the effects of team challenges.

Running team-based challenges: Create a workspace for a single team, including the manager, to encourage open collaboration. This setup promotes team-based learning by gathering data from members who work on similar projects and frequently collaborate.

Send invitation: To engage the entire team in this challenge, the leader will send out invitations to team members to join Produce8. Once they have been onboarded and begun working, insights will start flowing in.

Work out loud: Within shared workspaces, teams can collectively observe regular collaboration habits over 14 days and identify factors that are impairing productivity. Factors might include too much time spent in meetings or too many distracting messages.

Challenge Guidelines:

Get connected to Produce8: Log in to Produce8 and download the Browser and Desktop Extensions.

Perform an app audit and setup: Identify the apps your team uses regularly and wants to analyze. We recommend including all collaboration apps. This will help you measure activities across different applications, providing a detailed view of work habits.

Invite your team: Produce8 will provide you with an email containing a shareable link. Workers will use this link to get set up quickly in Produce8 and join the Shared Workspace. The email will look something like this:

SAMPLE EMAIL

Hi team!

We believe we’ve identified a huge problem within our organization. It’s impacting your work, leading to longer workdays, and negatively affecting everyone’s well-being. We are at the mercy to constant emails and direct messaging, excessive meetings, and context switching. All of this is ruining everyone’s ability to focus and get work done!

But we’ve got a way to fix things. Allow us to introduce a fantastic new tool, Produce8. Produce8 is a digital work analytics platform that can help individuals and organizations combat the distractions of the workday by understanding how we work together. We want to extend an invitation to all employees who spend their days in front of screens to sign up to Produce8. We will host a brief call for anyone wishing to participate soon. Stay tuned.

Thank you!

Address privacy and security concerns: When team members are invited to share their work data in a shared workspace, they have full control over what information to include. If they don't want to share data from a specific app, they can exclude it. We recommend starting with private workspaces to help the team get comfortable with the application.

Explain the “why” of the challenge: To create more time for focused work and improve digital wellness, the team must recognize the issues they’re facing and work together to solve them. When your team joins the challenge, they need to understand its end goal. The challenge aims to identify things that hurt productivity, such as too much collaboration, digital distractions, or overwork.

Check progress, sign-ups, and extensions: To ensure data is being collected, make sure the team has properly connected their accounts. Use Account Health to verify if extensions and apps are linked. If you need assistance, please contact our Customer Success Team.

Measure the workday: Now that all team members are in Produce8, simply continue working as usual. Produce8 will track analytics in the background and share daily and weekly reports.

Record the initial data: After accumulating 14 days' worth of data, your team will gain a clearer understanding of work patterns and collaboration habits. You can find all this information in the Shared Workspace, which we will discuss in the next section!

Challenge KPIs:

The Great Workdays Kickoff for Teams is designed to determine the baseline of how your team works together. This means identifying how factors of the workday impact focus and well-being. Here are some recommended insights to note in Produce8 and suggested challenges for you to take the next step:

Finding Collaboration and Focus Time:

When is the best time for your team to work together? When is the best time for them to work individually? 

The shared workspace is where all the team data in Produce8 is found. On the Timeline, you can see the entire team's workday. This helps identify the best times for meetings and the best times for focused work.

Outcome:

At the end of the Great Workdays Kickoff for Teams, you and your team will have a better understanding of everyone’s work habits. Now you can identify aspects of work that may be impairing productivity, such as meetings, messaging, and emails. You can also determine the best times for collaboration and the hours that should be protected for focused work.

Next Steps:

Give your team the autonomy to make decisions and take ownership of their work. Empower them to find solutions and make improvements by taking on personal mindfulness challenges. The next step is to tackle the Self-Awareness Challenge. You can use the data gathered from the Great Workdays Kickoff for Teams as a guide.



Great Workdays Kickoff for Teams

Welcome to the Great Workdays Kickoff for Individuals! This challenge is designed for knowledge workers who want to define what a great workday means to them. It’s about accomplishing your daily tasks without having to work longer than you want to.

We're focused on creating an intentional workday. The Great Workdays Kickoff for Individuals is a commitment to start fixing the things that prevent you from having that kind of workday.

Wondering if you're losing valuable due to meetings, messages, and emails? This challenge will help you answer that question. Step one is to understand your average workday.

Over the next 14 days, you'll gain insights into your workday and identify ways to enhance your productivity both independently and within your team. This challenge is all about getting hard data so you know which area(s) of work to focus on improving.

Use the App Catalogue to quickly link popular work apps or add your own apps to Produce8. Key apps to include are those for meetings, messaging, and email, as well as the tools you consider most productive.

 Once you are set up in Produce8, you can return to work as usual.

Produce8 will share a detailed report daily and weekly. This will give you a clearer idea of what is holding you back and best inform your next challenge or goals.

How the Great Workdays Kickoff for Individuals Works:

If you've joined Produce8—whether through an invitation from a colleague or manager or on your own—you believe your workday could be improved. We are here to help!

Add Produce8 to your workflow to collect detailed insights into your work habits and interactions throughout the day.

Add the Desktop and Browser Extensions and pair them with your account by signing in on both.

Add data sources to the private workspace (which comes with every user account) by using:

Pre-existing apps created by other users in your organization

The Produce8 App Catalog of pre-created apps

The tools you use on your desktop or through your browser

Collaboration apps through the direct integrations we built

If you have any questions, check out our 

 The onboarding process will take up to two weeks. During this period, Produce8 will gather valuable insights into your work habits. The initial weeks of the measurement phase are crucial for understanding how you spend your workday.

Produce8 allows you to easily check in on your workday. In just 90 seconds each day, you can gain insights and share how you feel about the day ahead.

Daily engagement options: You can view your Produce8 data easily via email, mobile app, or desktop app

Sentiment check-ins: Rate your workday on a scale of 1-5 stars each morning and afternoon

 After 30 days, it's time to review the data collected by Produce8. This analysis will help you identify areas for improvement. Are meetings taking up too much of your workday? Are you frequently working overtime? Are distractions consuming your time? This is where you can pinpoint the problems.

In the next section, we will walk through the metrics you should analyze to determine next steps:

When tackling issues that affect your productivity and digital well-being, there are a few key metrics in Produce8 you should track. After completing this challenge, these metrics will provide the starting point for your improvements.

Digital Working Hours helps you understand how long your workday is by tracking events from the desktop and web apps you use. Do you work too many long days? You can see in your Digital Working Hours.

One of the most powerful metrics in Produce8 is the Focus Score, which measures how often you switch between apps. This indicates whether you might be multitasking or context switching. This is an important metric to track as you adjust your workday.

The higher the Focus Score, the more focused you’ve been.

Your Digital Intensity shows you the percentage of your day spent interacting online with the apps you’re tracking in Produce8. By monitoring your Digital Intensity, you can ensure that you are not overloading yourself with screen time.

By the end of the Great Workdays Kickoff for Individuals, you'll know how much time you spend in meetings and virtual calls, how often you check your email and messaging apps, and the length of your workdays.

Now that you understand your work habits, you can take control of your workday by making changes and measuring their impact. Empower yourself by identifying which area(s) you want to improve and then finding solutions via individual-focused challenges.

Welcome to the Great Workdays Kickoff for Individuals! This challenge is designed for knowledge workers who want to define what a great workday means to them. It’s about accomplishing your daily tasks without having to work longer than you want to.

We're focused on creating an intentional workday. The Great Workdays Kickoff for Individuals is a commitment to start fixing the things that prevent you from having that kind of workday.

Wondering if you're losing valuable due to meetings, messages, and emails? This challenge will help you answer that question. Step one is to understand your average workday.

Over the next 14 days, you'll gain insights into your workday and identify ways to enhance your productivity both independently and within your team. This challenge is all about getting hard data so you know which area(s) of work to focus on improving.

Challenge Guidelines:

Get connected to Produce8: Log in to Produce8 and download the Browser and Desktop Extensions.

Add your work apps: Use the App Catalogue to quickly link popular work apps or add your own apps to Produce8. Key apps to include are those for meetings, messaging, and email, as well as the tools you consider most productive.

Gather data as you work: Once you are set up in Produce8, you can return to work as usual.

Analyze the workday: Produce8 will share a detailed report daily and weekly. This will give you a clearer idea of what is holding you back and best inform your next challenge or goals.

How the Great Workdays Kickoff for Individuals Works:

Setup Phase: Day 1

Getting started: If you've joined Produce8—whether through an invitation from a colleague or manager or on your own—you believe your workday could be improved. We are here to help!

Add Produce8: Add Produce8 to your workflow to collect detailed insights into your work habits and interactions throughout the day.

Set up Produce8: Setting up a private workspace is easy. Just follow these two steps:

Add the Desktop and Browser Extensions and pair them with your account by signing in on both.

Add data sources to the private workspace (which comes with every user account) by using:

Pre-existing apps created by other users in your organization

The Produce8 App Catalog of pre-created apps

The tools you use on your desktop or through your browser

Collaboration apps through the direct integrations we built

If you have any questions, check out our Help Center or send us a message.

Work Phase: Week 1

Measure the workday: The onboarding process will take up to two weeks. During this period, Produce8 will gather valuable insights into your work habits. The initial weeks of the measurement phase are crucial for understanding how you spend your workday.

Check in: Produce8 allows you to easily check in on your workday. In just 90 seconds each day, you can gain insights and share how you feel about the day ahead.

Daily engagement options: You can view your Produce8 data easily via email, mobile app, or desktop app

Sentiment check-ins: Rate your workday on a scale of 1-5 stars each morning and afternoon

Measurement Phase: Week 2

Analyze current work style: After 30 days, it's time to review the data collected by Produce8. This analysis will help you identify areas for improvement. Are meetings taking up too much of your workday? Are you frequently working overtime? Are distractions consuming your time? This is where you can pinpoint the problems.

In the next section, we will walk through the metrics you should analyze to determine next steps:

Challenge KPIs:

When tackling issues that affect your productivity and digital well-being, there are a few key metrics in Produce8 you should track. After completing this challenge, these metrics will provide the starting point for your improvements.

Average Digital Working Hours:

Digital Working Hours helps you understand how long your workday is by tracking events from the desktop and web apps you use. Do you work too many long days? You can see in your Digital Working Hours.

Other Metrics:

Focus Score:

One of the most powerful metrics in Produce8 is the Focus Score, which measures how often you switch between apps. This indicates whether you might be multitasking or context switching. This is an important metric to track as you adjust your workday.

The higher the Focus Score, the more focused you’ve been.

Digital Intensity:

Your Digital Intensity shows you the percentage of your day spent interacting online with the apps you’re tracking in Produce8. By monitoring your Digital Intensity, you can ensure that you are not overloading yourself with screen time.

Outcome:

By the end of the Great Workdays Kickoff for Individuals, you'll know how much time you spend in meetings and virtual calls, how often you check your email and messaging apps, and the length of your workdays.

Next Steps:

Now that you understand your work habits, you can take control of your workday by making changes and measuring their impact. Empower yourself by identifying which area(s) you want to improve and then finding solutions via individual-focused challenges.

Great Workdays Kickoff for Individuals 

The Self-Awareness Challenge is rooted in the idea that simply gaining a better understanding of your own behaviors can drive meaningful change. The digital workplace is packed with distractions, and many of us are unaware of how often we’re interrupted or sidetracked.

This 14-day challenge helps participants track their behavior related to the most common causes of distraction and time loss, and use a really simple approach to start regaining control of their focus and productivity.

So how does self awareness improve the workday? If we can start by showing you how often you check your email, open your team messaging app, how long you spend in meetings and the length of your workday, you will naturally do less of the things that are stealing your time and focus. If you set targets, and receive daily reminders, that you can start repairing the bad habits like FOMO checking email.

Reduce the amount of time in unnecessary, or unscheduled online and offline meetings and calls.

Reduce the number of interactions with your email and messaging tools

Set goals for how long you want to spend working per day

At the start of this challenge, you will set specific goals to improve your workday by managing your time and interactions with collaboration and communication apps.

Over the next two weeks, you will focus on five simple metrics. Through daily reminders, we will help you become more mindful of your work habits.

At the end of the two weeks, we will show you how self-awareness can change your work outcomes. That’s your first win. But the journey does not end there. After that, you can start focusing on other Great Workday Challenges to configure email and messaging tools to make them less distracting.

A Precursor: Do the Great Workdays Kickoff for Individuals

Before you start the Self Awareness Challenge, complete the 

. Use the data you get from the kickoff to set goals in this challenge.

Everyone has different work habits and responsibilities, so the Self Awareness Challenge will be unique to each individual. However, we can break this challenge down into three core steps:

 and click "Start This Challenge" to follow the instructions.

This primary purpose of this challenge is about being more mindful about how long you spend doing the most common causes of distraction and outright time loss for knowledge workers. There are two ways to accomplish this. If you just want to use targets for the duration of this experiment, you can set them in the challenge. Or, if you want to always keep these numbers front and center in your daily report, you can also set them in our Goals feature and they will remain in place after the challenge is over. We recommend starting simple, and just use the challenge targets, and then once it’s over you can add them to your goals.

3. Measuring Impact of Self Awareness After Two Weeks

The objective of the Self Awareness Challenge is to see if setting goals can help increase mindfulness and reduce time lost to collaboration. This involves comparing the initial data from the first week with data from the second week. The challenge concludes with a review of your progress and results followed by making informed adjustments that lead to continued improvement.

Key Metrics in Produce8 Associated with This Challenge

1. # of Daily (or Weekly) Interactions With Messaging Apps (Slack/Microsoft Teams)

 Reduce the number of times you view the app per day.

 Set your in-challenge target to 10-50% below your normal number (we show you the current number).

 Reducing unnecessary interactions can reduce context switching and improve focus on primary tasks.

2. # of Daily Interactions With Email App

 As with messaging, set a target for how many times you interact with your email app daily.

 Set your target 10-25% below your normal number.

 Limiting email interactions helps maintain continuous productivity and reduces context switching.

3. Time Spent in Meetings (or Internal Meetings) per Day

 Spend less time in meetings that run too long, are unplanned, or unnecessary.

 Set a target 10-25% below your current number, you may find ‘internal meetings’ are the primary problem, and you can focus on those if you like.

 Reducing time in meetings ensures more time is available for deep work and task completion.

 Online video meetings and impromptu calls can take a toll on energy and time. What’s the right amount for you?

 Set a target based on your historical average.

 Reducing unnecessary calls frees up more time for essential tasks.

 Combat overworking by setting targets for workday length.

 Set a target that is a reasonable daily number for daily average working hours.

 Managing workday length supports work-life balance and can help prevent burnout.

 In order to understand how mindfulness is reshaping your day, you need something to track over the duration of the challenge. Does you average focus increase from your baseline?

 Set a target at your current baseline and see if you can improve on it.

 Less distraction from email and messaging should translate into a greater degree of focus.

 Did your workday start well? Did it go the way you want it to?

 Check in with produce8 at the start and end of day and recorde your workday sentiment.

 If you are making progress, and if the challenge is helping you, you should see your responses improve over time.

The challenge ends with a review of your results. Did you make progress through self awareness? Start working on the next challenge. If you are not satisfied with the progress you have made with messaging tools, follow this up with other challenges on those subjects.

The Self-Awareness Challenge is rooted in the idea that simply gaining a better understanding of your own behaviors can drive meaningful change. The digital workplace is packed with distractions, and many of us are unaware of how often we’re interrupted or sidetracked.

This 14-day challenge helps participants track their behavior related to the most common causes of distraction and time loss, and use a really simple approach to start regaining control of their focus and productivity.

So how does self awareness improve the workday? If we can start by showing you how often you check your email, open your team messaging app, how long you spend in meetings and the length of your workday, you will naturally do less of the things that are stealing your time and focus. If you set targets, and receive daily reminders, that you can start repairing the bad habits like FOMO checking email.

We’ll specifically aim to:

Reduce the amount of time in unnecessary, or unscheduled online and offline meetings and calls.

Reduce the number of interactions with your email and messaging tools

Set goals for how long you want to spend working per day

Track your end of day sentiment

At the start of this challenge, you will set specific goals to improve your workday by managing your time and interactions with collaboration and communication apps.

Over the next two weeks, you will focus on five simple metrics. Through daily reminders, we will help you become more mindful of your work habits.

At the end of the two weeks, we will show you how self-awareness can change your work outcomes. That’s your first win. But the journey does not end there. After that, you can start focusing on other Great Workday Challenges to configure email and messaging tools to make them less distracting.

A Precursor: Do the Great Workdays Kickoff for Individuals

Before you start the Self Awareness Challenge, complete the Great Workdays Kickoff for Individuals. Use the data you get from the kickoff to set goals in this challenge.

How the Self Awareness Challenge Works:

Everyone has different work habits and responsibilities, so the Self Awareness Challenge will be unique to each individual. However, we can break this challenge down into three core steps:

1. Start the Challenge

Select the Self-Awareness Challenge and click "Start This Challenge" to follow the instructions.

2. Create Goals in Produce8

This primary purpose of this challenge is about being more mindful about how long you spend doing the most common causes of distraction and outright time loss for knowledge workers. There are two ways to accomplish this. If you just want to use targets for the duration of this experiment, you can set them in the challenge. Or, if you want to always keep these numbers front and center in your daily report, you can also set them in our Goals feature and they will remain in place after the challenge is over. We recommend starting simple, and just use the challenge targets, and then once it’s over you can add them to your goals.

3. Measuring Impact of Self Awareness After Two Weeks

The objective of the Self Awareness Challenge is to see if setting goals can help increase mindfulness and reduce time lost to collaboration. This involves comparing the initial data from the first week with data from the second week. The challenge concludes with a review of your progress and results followed by making informed adjustments that lead to continued improvement.

Key Metrics in Produce8 Associated with This Challenge

This primary purpose of this challenge is about being more mindful about how long you spend doing the most common causes of distraction and outright time loss for knowledge workers. There are two ways to accomplish this. If you just want to use targets for the duration of this experiment, you can set them in the challenge. Or, if you want to always keep these numbers front and center in your daily report, you can also set them in our Goals feature and they will remain in place after the challenge is over. We recommend starting simple, and just use the challenge targets, and then once it’s over you can add them to your goals.

1. # of Daily (or Weekly) Interactions With Messaging Apps (Slack/Microsoft Teams)

Objective: Reduce the number of times you view the app per day.

Action: Set your in-challenge target to 10-50% below your normal number (we show you the current number).

Benefit: Reducing unnecessary interactions can reduce context switching and improve focus on primary tasks.

2. # of Daily Interactions With Email App

Objective: As with messaging, set a target for how many times you interact with your email app daily.

Action: Set your target 10-25% below your normal number.

Benefit: Limiting email interactions helps maintain continuous productivity and reduces context switching.

3. Time Spent in Meetings (or Internal Meetings) per Day

Objective: Spend less time in meetings that run too long, are unplanned, or unnecessary.

Action: Set a target 10-25% below your current number, you may find ‘internal meetings’ are the primary problem, and you can focus on those if you like.

Benefit: Reducing time in meetings ensures more time is available for deep work and task completion.

4. Time in Calls

Objective: Online video meetings and impromptu calls can take a toll on energy and time. What’s the right amount for you?

Action: Set a target based on your historical average.

Benefit: Reducing unnecessary calls frees up more time for essential tasks.

5. Workday Length (Maximum or Minimum)

Objective: Combat overworking by setting targets for workday length.

Action: Set a target that is a reasonable daily number for daily average working hours.

Benefit: Managing workday length supports work-life balance and can help prevent burnout.

6. Focus

Objective: In order to understand how mindfulness is reshaping your day, you need something to track over the duration of the challenge. Does you average focus increase from your baseline?

Action: Set a target at your current baseline and see if you can improve on it.

Benefit: Less distraction from email and messaging should translate into a greater degree of focus.

7. Daily Sentiment

Objective: Did your workday start well? Did it go the way you want it to?

Action: Check in with produce8 at the start and end of day and recorde your workday sentiment.

Outcome: If you are making progress, and if the challenge is helping you, you should see your responses improve over time.

Outcome 

The challenge ends with a review of your results. Did you make progress through self awareness? Start working on the next challenge. If you are not satisfied with the progress you have made with messaging tools, follow this up with other challenges on those subjects.

Self Awareness Challenge

Are you ready to supercharge your productivity and unlock your full potential? Say hello to laser-focused work sessions with the Pomodoro Technique Challenge. 

By breaking your work into manageable intervals, you'll be more focused, less stressed and more productive. Start applying the Pomodoro Technique and track it in Produce8 to see if this time management method works for you.

The Pomodoro Technique is a time management method developed by Francesco Cirillo in the late 1980s. It breaks work into intervals, traditionally 25 minutes in length, separated by short breaks. These intervals are known as "pomodoros," the Italian word for tomatoes, named after the tomato-shaped kitchen timer Cirillo used as a university student.


Inability to prioritize work and frequent task switching are common barriers to productivity, often resulting in reduced focus and efficiency. By breaking work into timed intervals, the Pomodoro Technique helps individuals maintain focus on a single task, minimizing distractions. Additionally, the structured breaks promote mental clarity and prevent overexertion. Poor workday wellness, linked to prolonged sedentary behavior, can be mitigated through the regular breaks, which encourage physical activity or mental rest. Studies show that such techniques improve task completion rates and overall satisfaction.

 Begin by selecting a task you want to work on.

 Set a timer for 25 minutes and commit to working on your task without any interruptions.

 Work on the task until the timer rings. If a distraction pops up, write it down and return to it later.

Once the timer goes off, mark one pomodoro, then take a short break (around 5 minutes). This is a crucial step to rest and refresh your mind.

 After the break, start another pomodoro. After four pomodoros, take a longer break (15-30 minutes) to recharge more significantly.

For more information about the Pomodoro Technique, 

 Log into Produce8 and connect it with your daily work tools. This setup will help you measure your activities across different applications, offering a detailed perspective on your work habits.

 For newcomers to Produce8, allow the app to observe your typical workday activities for a week. This step is vital as it captures your existing work patterns, which will serve as a reference point for the Pomodoro challenge.

 Browse this and other challenges in the app at 

Select this challenge in the app and click ‘Start This Challenge’ and follow the instructions.

Or to create a custom version of it, click the Create Challenge button, add a Challenge Title like 

Add Challenge Targets using some of the key metrics listed below, or custom ones. Make sure for habit forming challenges that you add a self reported action in targets and we will ask you daily if you followed the habit.

In your afternoon report remember to rate how your workday went and if you used this challenge.

We’ll send you updates on your challenges in your daily report.

Challenge Key Performance Indicators (KPIs) are metrics used in Produce8 to assess the effectiveness of a specific challenge, such as the Pomodoro Technique. These KPIs help track progress, measure success, and identify areas for improvement. 

Your timeline will distinctly show each Pomodoro work block and break. Engagement with distracting apps should decrease, and when used, it should be more purposeful. Enhanced focus from dedicated work sessions should result in a higher focus score.


Pomodoro Technique Challenge Outcome 

Productivity is all about building healthy work habits, so if the Pomodoro technique has been useful, continue to use the technique as part of your personal productivity system. If the Pomodoro technique doesn’t jive with your current work style, try some of the other productivity challenges we have listed on our website and in the app.

Define specific work goals for your Pomodoro Technique challenge. Whether it's spending more time in your productive tools per day or decreasing your time context switching, Produce8 helps you set clear, achievable targets.

Measure your Pomodoro sessions and overall work trends effortlessly. Produce8 provides detailed insights into how you're spending your time and where you can make improvements.

Receive real-time feedback and encouragement as you progress through the challenge. Celebrate milestones, overcome obstacles, and stay motivated to reach your full potential.

Are you ready to supercharge your productivity and unlock your full potential? Say hello to laser-focused work sessions with the Pomodoro Technique Challenge. 

By breaking your work into manageable intervals, you'll be more focused, less stressed and more productive. Start applying the Pomodoro Technique and track it in Produce8 to see if this time management method works for you.

Overview

How it helps

Inability to prioritize work and frequent task switching are common barriers to productivity, often resulting in reduced focus and efficiency. By breaking work into timed intervals, the Pomodoro Technique helps individuals maintain focus on a single task, minimizing distractions. Additionally, the structured breaks promote mental clarity and prevent overexertion. Poor workday wellness, linked to prolonged sedentary behavior, can be mitigated through the regular breaks, which encourage physical activity or mental rest. Studies show that such techniques improve task completion rates and overall satisfaction.

How it works

Choose a Task: Begin by selecting a task you want to work on.

Set a Timer: Set a timer for 25 minutes and commit to working on your task without any interruptions.

Work on the Task: Work on the task until the timer rings. If a distraction pops up, write it down and return to it later.

Take a Short Break: Once the timer goes off, mark one pomodoro, then take a short break (around 5 minutes). This is a crucial step to rest and refresh your mind.

Repeat: After the break, start another pomodoro. After four pomodoros, take a longer break (15-30 minutes) to recharge more significantly.

For more information about the Pomodoro Technique, check out this post.

How to use this challenge in Produce8

Get Set Up: Log into Produce8 and connect it with your daily work tools. This setup will help you measure your activities across different applications, offering a detailed perspective on your work habits.

Collect Baseline Data: For newcomers to Produce8, allow the app to observe your typical workday activities for a week. This step is vital as it captures your existing work patterns, which will serve as a reference point for the Pomodoro challenge.

Create the Challenge: Browse this and other challenges in the app at https://app.produce8.com/challenges or on the website at https://www.produce8.com/challenges.

Select this challenge in the app and click ‘Start This Challenge’ and follow the instructions.

Or to create a custom version of it, click the Create Challenge button, add a Challenge Title like My Pomodoro Challenge and a short description.

Add Challenge Targets using some of the key metrics listed below, or custom ones. Make sure for habit forming challenges that you add a self reported action in targets and we will ask you daily if you followed the habit.

Click ‘Start’.

In your afternoon report remember to rate how your workday went and if you used this challenge.

We’ll send you updates on your challenges in your daily report.

Challenge KPIs

Challenge Key Performance Indicators (KPIs) are metrics used in Produce8 to assess the effectiveness of a specific challenge, such as the Pomodoro Technique. These KPIs help track progress, measure success, and identify areas for improvement. 

Focus Score

Your Personal Timeline

Workday Sentiment

Challenge Self Reported Action

Results

Productivity is all about building healthy work habits, so if the Pomodoro technique has been useful, continue to use the technique as part of your personal productivity system. If the Pomodoro technique doesn’t jive with your current work style, try some of the other productivity challenges we have listed on our website and in the app.


With Produce8, you can

Set Clear Goals: Define specific work goals for your Pomodoro Technique challenge. Whether it's spending more time in your productive tools per day or decreasing your time context switching, Produce8 helps you set clear, achievable targets.

Track Progress: Measure your Pomodoro sessions and overall work trends effortlessly. Produce8 provides detailed insights into how you're spending your time and where you can make improvements.

Stay Motivated: Receive real-time feedback and encouragement as you progress through the challenge. Celebrate milestones, overcome obstacles, and stay motivated to reach your full potential.

Pomodoro Technique Challenge

Ready to tackle your biggest tasks head-on and reclaim control of your workday? Join the Eat the Frog Challenge and experience more focused work sessions.

By prioritizing your most challenging or critical tasks first, you'll notice improved concentration, reduced stress, and increased productivity.

The "Eat the Frog" technique is a time management strategy that encourages tackling the most challenging or crucial task of your day first thing in the morning. The concept is derived from a quote often attributed to Mark Twain, suggesting that if the first thing you do each morning is to eat a live frog, you can go through the day with the satisfaction of knowing that's probably the worst thing that's going to happen to you all day.

Each day, identify the most significant, challenging, or daunting task you have – this is your "frog." It's usually a task that you're likely to procrastinate on.

Before diving into anything else, focus all your energy on completing this task. The idea is to do this first thing in the morning when your willpower and energy levels are at their peak.

 Before you start, ensure you minimize potential interruptions. This might mean turning off notifications, informing colleagues you're in a focus period, or creating a workspace conducive to concentration.

 If your frog is particularly large or complex, break it down into smaller, more manageable components. Tackling these one by one can make the task less daunting and more approachable.

Log into Produce8 and connect it with your work tools. This step is essential for measuring your daily activities and gaining insight into your productivity habits.

 If you're a new user, allow Produce8 to track your typical work habits for a week. This observation period is vital to capture your regular work patterns, setting a benchmark for the Eat the Frog challenge.

Identify the most challenging task each day—your "frog"—and commit to completing it first thing in the morning. This practice aims to boost your productivity and improve output quality by ensuring that the most critical task gets your prime focus and energy.

 Utilize Produce8's Sentiment feature to log your experiences and productivity levels each day as you tackle your frog. Aim to consistently apply this strategy over a 30-day period, tracking your progress and noting any improvements in tackling significant tasks.

 At the two-week mark, use Produce8 to evaluate your progress. Review your Key Performance Indicators (KPIs) to assess how effectively the Eat the Frog technique is enhancing your work efficiency and focus, comparing these results to your baseline data.

Continue, Iterate, or Adjust if Necessary:

 After your mid-period evaluation, proceed with the second half of the challenge. Based on your experiences, refine your approach to selecting and completing your frogs. Adjust your strategy as needed to maximize the benefits of this technique.

At the end of the 30 days, conduct a comprehensive review in Produce8. Examine your KPIs to understand the impact of the Eat the Frog technique on your productivity and daily work habits. Determine if there's significant evidence that this method has helped you improve your focus and efficiency, and consider making it a permanent part of your routine.

For more information about measuring the effectiveness of Eat the Frog, 

Challenge Key Performance Indicators (KPIs) are metrics used to assess the effectiveness of a specific challenge, such as the Eat the Frog Challenge. These KPIs help track progress, measure success, and identify areas for improvement. You can find all these metrics in Produce8. 

Expect to see concentrated activity in high-priority apps early in the morning.

 The time spent in key apps should increase.

High-priority apps used for your most important tasks will consistently appear at the top of your daily usage list.

Successfully adopting the Eat the Frog habit will be evident through early and focused engagement in productive apps, reflected in your heatmap, timeline, and top apps report within Produce8.

Eat the Frog Challenge Outcome 

Productivity relies on cultivating healthy work habits. If Eat the Frog proves beneficial, consider repeating the challenge. Alternatively, explore other productivity challenges if this method doesn't align with your work style or requirements.

Define goals for your Eat the Frog strategy. Whether it's spending more time on the apps you use to tackle your most complicated tasks or reducing distractions in the morning, Produce8 ensures clarity and achievability.

 Analyze your task prioritization and productivity trends. Produce8 offers detailed insights into your work practices, highlighting areas for improvement.

 Receive instant feedback and support as you progress through your Eat the Frog challenge. Celebrate achievements, overcome challenges, and stay motivated to unleash your productivity potential.

Ready to tackle your biggest tasks head-on and reclaim control of your workday? Join the Eat the Frog Challenge and experience more focused work sessions.

By prioritizing your most challenging or critical tasks first, you'll notice improved concentration, reduced stress, and increased productivity.

Overview

How Eat the Frog Works:

Identify Your Frog: Each day, identify the most significant, challenging, or daunting task you have – this is your "frog." It's usually a task that you're likely to procrastinate on.

Do It First: Before diving into anything else, focus all your energy on completing this task. The idea is to do this first thing in the morning when your willpower and energy levels are at their peak.

Avoid Distractions: Before you start, ensure you minimize potential interruptions. This might mean turning off notifications, informing colleagues you're in a focus period, or creating a workspace conducive to concentration.

Break It Down: If your frog is particularly large or complex, break it down into smaller, more manageable components. Tackling these one by one can make the task less daunting and more approachable.

Challenge guidelines:

Get Set Up: Log into Produce8 and connect it with your work tools. This step is essential for measuring your daily activities and gaining insight into your productivity habits.

Collect Baseline Data: If you're a new user, allow Produce8 to track your typical work habits for a week. This observation period is vital to capture your regular work patterns, setting a benchmark for the Eat the Frog challenge.

Start the Eat the Frog Challenge: Identify the most challenging task each day—your "frog"—and commit to completing it first thing in the morning. This practice aims to boost your productivity and improve output quality by ensuring that the most critical task gets your prime focus and energy.

Maintain Consistency: Utilize Produce8's Sentiment feature to log your experiences and productivity levels each day as you tackle your frog. Aim to consistently apply this strategy over a 30-day period, tracking your progress and noting any improvements in tackling significant tasks.

Mid-Period Check-In: At the two-week mark, use Produce8 to evaluate your progress. Review your Key Performance Indicators (KPIs) to assess how effectively the Eat the Frog technique is enhancing your work efficiency and focus, comparing these results to your baseline data.

Continue, Iterate, or Adjust if Necessary: After your mid-period evaluation, proceed with the second half of the challenge. Based on your experiences, refine your approach to selecting and completing your frogs. Adjust your strategy as needed to maximize the benefits of this technique.

Final Check-In: At the end of the 30 days, conduct a comprehensive review in Produce8. Examine your KPIs to understand the impact of the Eat the Frog technique on your productivity and daily work habits. Determine if there's significant evidence that this method has helped you improve your focus and efficiency, and consider making it a permanent part of your routine.

For more information about measuring the effectiveness of Eat the Frog, check out this post.

Challenge KPIs: 

Challenge Key Performance Indicators (KPIs) are metrics used to assess the effectiveness of a specific challenge, such as the Eat the Frog Challenge. These KPIs help track progress, measure success, and identify areas for improvement. You can find all these metrics in Produce8. 

Heatmap: Expect to see concentrated activity in high-priority apps early in the morning.

Average Duration in App: The time spent in key apps should increase.

Top Apps Report: High-priority apps used for your most important tasks will consistently appear at the top of your daily usage list.

Next steps:

Productivity relies on cultivating healthy work habits. If Eat the Frog proves beneficial, consider repeating the challenge. Alternatively, explore other productivity challenges if this method doesn't align with your work style or requirements.


With Produce8, you can:

Set Clear Objectives: Define goals for your Eat the Frog strategy. Whether it's spending more time on the apps you use to tackle your most complicated tasks or reducing distractions in the morning, Produce8 ensures clarity and achievability.

Track Your Progress: Analyze your task prioritization and productivity trends. Produce8 offers detailed insights into your work practices, highlighting areas for improvement.

Stay Inspired: Receive instant feedback and support as you progress through your Eat the Frog challenge. Celebrate achievements, overcome challenges, and stay motivated to unleash your productivity potential.

Use Produce8 Challenges to Unlock Great Workdays

Great Workdays Kickoff for Organizations

Great Workdays Kickoff for Teams

Great Workdays Kickoff for Individuals

Self Awareness Challenge

Pomodoro Technique Challenge

Eat the Frog Challenge

Take the Great Workdays Survey

For Leaders

For Individuals

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